Built for multi-unit businesses

Every deposit tallied.
Every invoice checked.

Deposits matched to the bank as they post. Invoices checked against the PO, the delivery and your contract price before they're paid. One dashboard for every location.

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Real time reconciliation AP automation Exceptions routed
Registers, cards & invoices
Bank, POs & receipts
Z-REPORT · STORE 01$6,412.30
South Congress
3 registers · shift closed 2:04 PM
UNMATCHED TALLIED
Z-REPORT · STORE 03$5,077.15
Mueller
Registers 5,077.15 · safe drop 5,027.15
UNMATCHED SHORT $50
INVOICE 20931$2,184.50
Lone Star Produce
The Domain · 3 lines · due Oct 4
UNCODED CODED 5100
BANK FEED · ••4471$14,720.45
Operating account
4 deposits · posted Sep 21
UNAPPLIED APPLIED
DEPOSIT · STORE 03$5,027.15
Mueller cash drop
Counted 5,027.15 · teller verified
SHORT SENT TO GM
PO 7719 · RECEIPT$2,184.50
Lone Star Produce
Delivered Sep 19 · signed by GM
OPEN 3-WAY MATCH
Live ledgerRECONCILIATION + PAYABLES · 14 LOCATIONS UPDATED JUST NOW
VAR MuellerBank short 50.00, GM notified 5,027.154m ago
AP Lone Star ProduceMatched to PO + receipt 2,184.50just now
REC South CongressRegisters = cards + deposit 6,412.301m ago
AP Hill Country LinenCoded, queued for Friday 418.002m ago
212 deposits matched64 invoices cleared1 exception open LIVE
The groups we work with
Burger King Circle K Buffalo Wild Wings Pizza Hut
Today, Sep 21
14 locations in Texas · POS, cash and bank feeds
13 tallied
Store 01 · South Congress
POS 6,412.30 · bank 6,412.30
TALLIED
Store 02 · The Domain
POS 4,218.40 · bank 4,218.40
TALLIED
Store 03 · Mueller
POS 5,077.15 · bank 5,027.15
−$50.00
Store 04 · Round Rock
POS 3,960.90 · bank 3,960.90
TALLIED
Mueller is $50.00 short — sent to its GMOpen
Reconciliation

Tally every store, all day long.

Register totals, card settlements and cash deposits are matched to the bank as soon as they post, so a short drawer is a conversation during the same shift, not a surprise at month end.

POS, card and cash matched to bank feeds Variances routed to the right manager Books balanced before close, not after
Accounts payable

Check every invoice before it's paid.

Every invoice is read the moment it arrives, checked against the PO, the delivery and your contract price, coded to the right location, and queued for the next pay run, so duplicates and price creep are caught before the money goes out.

Three-way matching on every line Duplicates and price creep caught early You approve what gets paid, and when
Invoice 20931
Lone Star Produce Co. → Store 02 · The Domain
$2,184.50
Matched to purchase orderPO 7719
Matched to delivery receiptSep 19
Prices match contract3 of 3 lines
No duplicate found90-day window
Coded to account5100 · Produce
Queued for Friday's pay runApprove

One dashboard.
Turn on what you need.

Reconciliation and payables each run as their own automation, with their own approvals and their own queue. Run both, or start with one, and switch each on per entity, per brand or per location.

app.nexsyn.ai/automations
Overview
Reconciliation3
Locations14
Automations
Payables12
Ledger
Sep close6 days remaining
Locations tallied today13 / 14Mueller short $50.00 · Austin
Cash matched to bank$1.28MSeptember · every location
Invoices processed today41238 awaiting approval
AutomationsALL LOCATIONS
POS, card and bank sync
Z reports, card batches and deposits pulled in as they post
ON
Continuous matching
Registers and cash matched to the bank the moment it posts
ON
Variance routing
Short drawers sent to the store manager
ON
Invoice capture
Email, PDF, photo and EDI, from every vendor
ON
Three-way matching
Invoice against PO and delivery receipt
ON
ERP posting
Entries written to your system of record
SETUP
Reconciliation Agent & AP Agent

And the follow-ups
write themselves.

When a drawer comes up short, the Recon Agent drafts the note to the store manager. When an invoice is off contract, the AP Agent drafts the reply to the vendor. You read it and send.

Store 03 · MuellerTo: General manager
RECON AGENT · DRAFT NOTE−$50.00
Z-report 5,077.15 · bank deposit 5,027.15.

Sunday's deposit came in $50.00 under the Z-report. Could you check the drop log and the safe count before close today?

SendEdit
Invoice 7781 — September deliveriesGulf Coast Seafood · Accounts receivable
AP AGENT · DRAFT REPLYHELD FROM PAY RUN
Gulf shrimp billed at $18.40/lb against a contracted $17.65 (+4.2%).

Hi Gulf Coast team, thanks for invoice 7781. Gulf shrimp is billed at $18.40/lb against our contracted $17.65. Could you send a corrected invoice? We'll schedule payment as soon as it arrives.

SendEdit

Every drawer counted.

Every invoice checked.

Every exception explained.

"The bigger value isn't the hours saved. It's the visibility. Catching issues in real time changes the conversations entirely versus discovering them weeks later."

A MULTI-UNIT CONTROLLER, ON WORKING WITH NEXSYN

Questions, answered

No. Nexsyn sits on top of the ERP you already use: it captures, validates and tallies, then posts balanced entries into your system of record.

Each automation is a switch, and you can scope it per entity, brand or location. Run reconciliation and payables together, or start with either one and turn the other on when you are ready.

Email, PDF, photo and EDI invoices from any vendor. Each one is matched to its PO and delivery receipt, checked against your contract prices and screened for duplicates before it reaches an approver.

Nothing is paid or posted without your approval rules. Exceptions sit in a queue with the reason attached, and the agents draft the vendor email or the note to the store manager for you to send.

Yes. Coding, routing and reconciliation all work at the location, brand and entity level, which is why multi-unit operators are the fit.

See it on your own numbers.

Bring last month's bank statements and a week of vendor invoices. We'll reconcile and check them live.

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